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Head of Music and Media Metadata Librarian

Position overview

Position title: Head of Music and Media Metadata Librarian
Salary range: A reasonable salary range estimate for this position is $61,920-$149,167.
The posted UC academic salary scales ( set the minimum pay determined by rank and/or step at appointment. See the following table for the salary scale for this position (

Application Window

Open date: November 8, 2023

Most recent review date: Friday, Feb 2, 2024 at 11:59pm (Pacific Time)
Applications received after this date will be reviewed by the search committee if the position has not yet been filled.

Final date: Wednesday, Oct 23, 2024 at 11:59pm (Pacific Time)
Applications will continue to be accepted until this date, but those received after the review date will only be considered if the position has not yet been filled.

Position description

Head of Music and Media Metadata Librarian
Metadata Services Program

The University of California, San Diego Library seeks motivated, creative and collaborative applicants to join the Library as Head of the Music & Media Metadata Unit in the Metadata Services Program. This position will provide metadata expertise and oversight for musical scores, audio, and visual materials from a wide variety of disciplines.

Responsibilities of the Position

Reporting to the Program Director for Metadata Services (MS), the Head of Music & Media Metadata Librarian (M3) plays an important role in providing access and facilitating discovery to the Library’s music and media print, electronic and digital collections. The Head of M3 will directly supervise one Metadata Specialist with the potential to fill further vacancies in the unit. The Head of M3 will oversee, create and manipulate bibliographic and authority metadata through original, complex copy and batch cataloging for musical scores and media. This position will actively participate in digital projects through the creation and manipulation of music and media specific metadata and serve as a metadata consultant for data providers (e.g. The Dept. of Music). The Head of M3 will actively collaborate with data providers for digital projects and work closely with the Music and Media Librarian responsible for collection development to accomplish shared strategic collection and access goals. The Head of M3 will possess and continue to develop expertise in metadata best practices, emerging trends, technologies and tools and recommend their adoption if they further Library, M3 and MS goals. As part of the MS Unit Heads Group, this position shares management responsibility for the Metadata Services Program. As a librarian, this position would be expected to be professionally active to further the profession, and contribute to the progression of the Metadata Services Program.

• Catalogs and has primary responsibility for coordinating and supervising Music and Media cataloging (original, copy, and batch processing of physical and electronic audio, moving image and notated music).
• Contributes authority records to NACO and creates bibliographic records for BIBCO.
• Coordinates and manages the development and implementation of metadata strategies that support the discovery of the Library’s music and media collections.
• Supervises, trains, and sets direction for Music & Media Unit metadata staff and students.
• Leads the unit to investigate, experiment with, and implement new approaches and/or batch processes for creating and manipulating bibliographic and authority data, including extended and creative uses of metadata.
• Shares leadership, strategic direction and management responsibility for the Metadata Services Program (MS) as part of the MS Unit Heads Group.
• Integrates and coordinates descriptive metadata practices across databases of record and information systems.
• Provides intellectual leadership and contributes nationally to the development of emerging cataloging standards and maintains currency with issues in bibliographic and authority control, information organization, and metadata encoding standards.
• Participates in the creation and development of Metadata Services Program priorities, policies, procedures, and goals.
• Works collaboratively with public services and collections staff to prioritize and create appropriate access to library materials.
• Serves on Library-wide, Campus-wide, and/or UC System-wide committees.

Informational Webinars
Applicants are invited to attend an informational webinar to learn more about the position, the campus, and the University Library. If interested, please register using the links provided:

Information Session @ Thursday, November 16, 2023 at 9-10AM PST:
Information Session @ Friday, November 17, 2023 at 12:30-1:30PM PST:

The attendee list will be hidden to ensure confidentiality. Attendance is not required to apply or be considered for this position. Live captioning will be provided via Zoom Live Transcript. Inquiries and nominations may be directed to Aislinn Sotelo, Director of Metadata Services (

About The LibraryGreat Research Starts Here

The UC San Diego Library, one of the nation's top public academic libraries, plays a critical role in advancing and supporting the university's research, teaching, patient care, and public service missions. The Library provides the foundation of knowledge needed to advance cutting-edge discoveries in a wide range of disciplines--from healthcare and science to public policy and the arts. The Library provides access to more than 7 million items, including digital and print volumes, journals, and multimedia materials to meet the knowledge demands of scholars, students, and members of the public.

The Metadata Services Program (MS) connects our community to intellectual and creative content by analyzing, describing and organizing resources in ways that promote discovery. We create and manage metadata for tangible resources and digital objects, with special attention to materials unique to UC San Diego, its interests, and its context. We provide services in four core areas: metadata services (for both digital and tangible objects), database management, maintenance, and synchronization, and system-wide collection services. MS routinely collaborates with several programs in the Library including the Research Data Curation, Scholarship Tools & Methods, Special Collections & Archives, Collection Development & Management and Content Acquisitions & Resource Sharing, as well as across the UC Libraries. We value innovation and collaboration and routinely contribute to large-scale national initiatives such as the Program for Cooperative Cataloging (PCC), and Linked Data for Production (LD4P). The UC San Diego Library was one of the pioneers in developing a linked data based DAMS and MS continues our linked data efforts by utilizing and exploring VIAF, FAST, LCNAF, LCSH, Wikidata, ISNI and Geonames. The Music and Media Metadata Unit provides access to digital and tangible materials in audio, moving image and notated music formats, and focuses on the specialized requirements of these materials.

Librarians at UC San Diego are academic appointees and entitled to appropriate professional leave and all other perquisites granted to non-faculty academic personnel. UC San Diego offers flexible work options such as flextime or compressed workweeks, and worksite flexibility. This position will start with a hybrid schedule with a combination of onsite and remote work. UC San Diego Librarians are expected to participate in library-wide and system-wide planning and governance and to be professionally active. To foster the best possible working and learning environment, all library staff at UC San Diego strive to cultivate a rich and diverse academic environment, inclusive of students, faculty, and staff of varying social, economic, cultural and ethnic backgrounds, and those with disabilities. For more information, please review the UC San Diego Principles of Community. We also encourage the opportunity to build a network of peers that share your similar passions and interests through the UCSD Staff Associations network.

About the University

With a current enrollment of more than 30,000 students, UC San Diego is dedicated to the advancement of knowledge through excellence in education and research at the undergraduate, graduate, professional school and postdoctoral levels. The campus is committed to community engagement, public service and industry partnerships in order to advance the health and well-being of our region, state, nation and the world.

The University of California, San Diego is recognized as one of the top 10 public universities by U.S. News and World Report and has consistently been ranked as the top college in the nation by Washington Monthly in terms of its public contributions to the nation. UC San Diego attracts $1 billion annually in research funding and is among the top ten universities in the nation in terms of its federal research funding.


Basic qualifications (required at time of application)

• MLS/MLIS or equivalent advanced degree. Other appropriate degree and equivalent experience in one or more fields related to library services may be substituted.
• Demonstrated strong experience cataloging original, copy, and batch processing of physical and electronic audio, moving image and notated music using Resource Description & Access (RDA), Library of Congress Subject Headings (LCSH), LC Classification, and MARC-21 format and familiarity working with non-MARC metadata formats.
• Ability to read notated music and knowledge of the special features of notated music, media, and electronic resources.
• Demonstrated experience successfully managing staff and providing collaborative or inclusive leadership with peers and direct reports.
• Demonstrated strong intercultural competency and overall ability to communicate and collaborate with diverse teams and stakeholders both online and in-person, in one-on-one, small group, and large group settings.
• Demonstrated effectiveness in synthesizing a variety of perspectives in order to identify viable approaches and build consensus among stakeholders.
• Demonstrated awareness of national and international trends in bibliographic and authority control.
• Demonstrated strong analytical and problem solving skills.
• Demonstrated effectiveness in prioritizing multiple concurrent projects in order to meet deadlines in a timely manner.
• Demonstrated knowledge of current metadata standards, trends and issues in academic libraries.
• Demonstrated experience advocating for the diverse metadata needs of stakeholders and long term strategic goals.
• Evidence of contributions to diversity, equity and inclusion in higher education and libraries and thrives in a collaborative, dynamic and culturally diverse environment.
• Demonstrated commitment and enthusiasm for learning new skills in support of program and library goals.

Preferred qualifications

• Undergraduate or advanced degree in music.
• Demonstrated experience cataloging/creating metadata for digital collection repositories.
• Demonstrated experience working in an academic research library.
• Demonstrated experience with (meta)data wrangling using scripting languages and/or tools such as OpenRefine, MarcEdit, spreadsheets, etc.

Application Requirements

Document requirements
  • Curriculum Vitae - Your most recently updated C.V.

  • Cover Letter

  • Statement of Research (Optional)

  • Statement of Teaching (Optional)

  • Statement of Contributions to Diversity - Applicants should summarize their past or potential contributions to diversity. See our Faculty Equity site for more information.

  • Misc / Additional (Optional)

Reference requirements
  • 3-5 required (contact information only)
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About UC San Diego

The University of California, San Diego is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, covered veteran status, or other protected categories covered by the UC nondiscrimination policy.

For the University of California’s Affirmative Action Policy please visit:

For the University of California’s Anti-Discrimination Policy, please visit:

As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

The University of California prohibits smoking and tobacco use at all University controlled properties.

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Job location

La Jolla, CA